Advising Services
Advising Procedures

Communicating with Advisees

  • Setting Expectations: a first communication to advisees

    Sending an Email communication prior to advising

    An early email communication is a simple way establish initial contact, introduce yourself, and share your expectations. The global address list function on Outlook enables you to access and send email communications to all of your advisees at once. To view and download a sample email template, click here. For guidelines on accessing an email address list of all of your advisees, click here.

    Include these documents with your message:

    Student Profile Form

    The profile form provides you with information about advisees including specific information they would like to know about their major, out-of-class activities they wish to pursue, academic skills they would like to develop, and the personal support services they want to know about. This is a useful tool to use to initiate conversations about goal setting and long term educational planning and to refer students to other campus resources. To access the profile form for freshmen, click here; for continuing and transfer students, click here.

    An Advising "Syllabus"

    The Advising "Syllabus" functions basically the same way an actual syllabus does, allowing you to provide contact information, key dates, and an outline of expectations for the advising process. To access an advising "syllabus" template, click here. The template can be downloaded, personal information added, and content edited according to what you wish to communicate to advisees.

    An Overview of Available Information on Advisees

    Advisee information on SU Online

    In preparation for advising sessions you can access and review the following aacademic information on advisees using SU Online.

    • Program Evaluations
    • Cumulative GPA
    • Current schedule of classes
    • Attempted credits
    • Transcript
    • Test scores

    The Student Profile Form

    New students are asked to complete a student profile form to give to their advisor - either at the time of their first advising session or during advising orientation. Ideally, the profile form can function as a pre-advising questionnaire and is a useful tool for initiating first-time dialogues. The information students provide is often helpful for suggesting relevant campus resources.

    The Student File

    Your student's file contains copies of his/her admission materials including writing samples, high school transcript and test scores. Reviewing these materials will help you to spot academic strengths and weak spots.