Departmental Budget Management
Access to Financial Data (Datatel)
  • On-Line Access to Financial Data

    Overview

    Described below are reports your department has "on-line" access to in the Colleague system. You can see your cost center, grant/project status and remaining budget balance by accessing the on-line computer system any time the computer system is on.

    Obtaining online access requires the following:

    A. You must have a personal computer (PC) or a Macintosh.

    B. Your computer must be connected to the network. If you are uncertain about your status, contact the Help Desk (5571) in Information Services (IS).

    C. Cost Center Managers must submit a request to Mark Schoen, Financial and Information Systems Senior Analyst in the Controller's Office. The request must include the new user name, e-mail, address, location (building and room) and a list of department numbers (6 digit) for which access is requested. We will coordinate with OIT to establish access. You will be notified of your access login within a few days of the request.

    D. Help using on-line access is always available by contacting Mark Schoen (5308).

    Type of Reports

    Description

    Online Report

    Sample Coding

    Transaction Detail

    LGLA

    1185000061053

    Open encumbrances

    ENCI

    1185000061053

    Present YTD Summary

    XGLS

    850000

    Vendor payments

    VENI

    Vendor No.

    Voucher Inquiry

    VOUI

    Voucher No.

    Note: The numbers used in the Sample Coding column are in the order of Fund, Department and Account. For your particular inquiry, enter the appropriate fund code, department code and account code, if necessary.

    How to Obtain Online Access

    On-line access is structured so that persons or departments can access only information for which they are responsible. Control is provided by using the above mentioned security clearance and passwords. The access code mentioned above will provide you with a unique department code and password.

    Security

    For security reasons, the Controller's Office requires notification of changes in personnel that have access to the Colleague system. When an employee is terminated from employment or is transferred to another department within Seattle University, it is the responsibility of the employing department to inform the Accounting System Supervisor or Lead Senior Accountant.

    Changes in Personnel

    For security reasons, the Controller's Office requires notification of changes in personnel that have access to the Colleague system. When an employee is terminated from employment or is transferred to another department within Seattle University, it is the responsibility of the employing department to inform the Controller' Office.