Human Resources Policy Manual
Appendix F: Short-Term Disability
An employee who has completed twelve (12) continuous months of active employment with the University prior to the onset of a disability is eligible for a benefit under Short-Term Disability. An employee must be disabled for thirty (30) consecutive calendar days, with the Short-Term Disability benefit effective on the 31st calendar day of disability.
To request Short-Term Disability benefits, an employee must submit an application to the University's HR Benefits Office. An employee must also submit with the application a physician's statement defining the date of onset of the disability, the nature of the disability, how the disability prevents the employee from performing regularly assigned essential duties, and the expected recovery date. Application forms are available in the HR Benefits Office.
The University maintains the right to request additional medical statements from the healthcare provider and/or to direct the employee to a second medical evaluation with a healthcare provider selected and paid for by the University.
2. Summary of Benefits
To be eligible to receive Short-Term Disability payments, the disability must occur while the employee is insured under the policy. An employee must first use all accumulated sick leave (paid at 100% of salary) prior to receiving Short-Term Disability payments. An eligible employee is paid a monthly income benefit based on days missed if the employee falls under one of the two following scenarios.
- Total Short-Term Disability: The employee is totally disabled by an injury or illness that is not sustained in the course of any occupation or employment for a wage or profit outside the University. The employee is prevented from performing any and every duty pertaining to the University occupation or employment because of the disability. The amount of the Total Short-Term Disability benefit is sixty percent (60%) of salary up to a maximum of $7,000 per month.
- Partial Short-Term Disability: The employee is partially disabled by an injury or illness that is not sustained in the course of any occupation or employment for a wage or profit outside of the University. The employee is prevented from performing one (1) or more essential elements pertaining to the University occupation or employment because of the disability. The partial Short-Term Disability benefit is sixty percent (60%) of salary lost when the loss is attributable to the disability. Example: an employee can only work four (4) hours a day because of a partial disability rather than the regularly scheduled seven and a half (71/2) hours. The University pays the employee a regular wage for four (4) hours a day (partial salary). The other three and a half (31/2) hours (partial Short-Term Disability payment) are paid at sixty percent (60%) of the employee's regular wage. Partial salary plus partial Short-Term Disability payment is no more than $7,000 per month.
3. Other Provisions
Benefits are payable for each separate period of disability. A return to work for two (2) full weeks makes an employee eligible for a new benefit period for the same injury or illness. A return to work of less than two (2) full weeks that terminates because of a recurrence of the same disability will be treated as a non-interruption of benefits. A return to work for one (1) day makes an employee eligible for a new benefit period for an unrelated injury or illness. Benefits terminate when an employee is no longer totally or partially disabled, returns to work, retires, or voluntarily terminates employment.